Easy 1-2-3 Guide Of SC Services
At Standardbred Canada, we have a very strong stream of regulations, time restrictions and a graduated licensing process. We would like to introduce you to our Easy 1-2-3 Guide pertaining to some of our services and best practices. It is our hope that this will help you understand the different processes and ways to make things as easy as 1-2-3.
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Our Easy Guide will help you understand our processes and requirements. Did you know that you can pay for many items or fill out some forms online on our eShop tab? Items such as eligibility fees, horse liability Insurance, horse for sale board, new foal applications, mare reports, locations reports, report of mares bred, full circle program, make stake payments, horse name change, items for sale board, membership renewals, pay an invoice, and purchase Trot subscriptions can all be completed online.
Of course, you are still welcome to call our office for help (905) 858-3060. We are open 8:30 a.m. – 4:30 p.m. Eastern Time.
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This segment on transfers, recording of leases, and relieving you of liability of ownership, and the applicable fees associated. Be sure to pay attention to the fee schedule associated to the length of time it takes you to record a transfer.
Did you know?
If you are selling or purchasing a horse, you must apply for an “ownership transfer”. The application must be signed by the seller(s), dated and new owner(s) name section completed. If the horse is not electronically registered, the original registration certificate must be returned in our office. Don’t wait to file your application for transfer as application received within 3 months of the sale date is at a cheaper rate (fee schedule). The signature of the executor(s) of the Will must be received if transferred from an Estate.
If you are still the recorded owner of a horse that you have sold or given away, please be advised that you are still liable for that horse until a signed off transfer of ownership has been received in our offices. If you did sell a horse and this horse is still under your ownership, please sign and date a transfer form or the original registration certificate of that horse and return it to our office with a note “New Owners Unknown”. We will then remove your name as the registered owner.
SC has 3 types or registration; Full Registration (racing and breeding), Non-Racing Registration (breeding only) and Non-Breeding & Non-Racing Registration (Pleasure horse only).
If you have sold or are selling a horse, it is in your right to request that the registration be converted to a Non-Breeding & Non-Racing Registration (pleasure horse only) or to a Non-Racing Registration (breeding purposes only). To do so, you will be required to forward the appropriate agreement form signed by all owners to have the ownership removed or change and the registration of the horse converted to a Non-Breeding & Non-Racing Registration or Non-Racing Registration. There is no fee to convert the registration to a Non-Breeding & Non-Racing Registration or to a Non-Racing Registration. A fee of $78.80 plus the applicable Provincial taxes is required if a transfer is also requested.
A registration that was previously cancelled can be converted back to a full registration (Racing & breeding) or to a Non-Racing registration (for breeding only). An “Agreement for Converted Registration” must be signed by the owner(s) that had previously requested the registration to be converted. The fee for converting the registration back is $750.00 plus your Provincial taxes.
A racing and/or breeding lease can be filed on any horse. If you have entered in to a lease agreement, you must file your agreement with our office. The agreement must include the commencing and ending date, any conditions that you may have and the fee of $49.00. The lease agreement must be signed by all the owner(s) and the lessee(s). In order to cancel a lease (even if the horse is being sold) a cancellation of lease agreement form must be forwarded to the SC office.
If a horse is not electronically registered, the original registration certificate must be returned to the Association within 3 months of the date that an application for transfer has been received. Failure to will result in the Association to complete a request for duplicate registration and the fee of $142.46 will be charged to the person who the certificate was issued to. If the registration certificate has been lost or destroyed, a notarized declaration must be completed to that effect and forwarded to SC office with the appropriate fee of $49.00.
Eligibility fee: This is an “Annual fee” ($73.00) that must be paid prior to any horse making its first start in a race OR qualifier for the current calendar year.
If the fee is not paid prior to a horse making its first start in the year, the horse will be suspended and reinstated only once the fee is paid. This fee can be paid to any SC Field Representative at any race track on race days and qualifiers, or by contacting SC’s Field Services Department by calling (905) 858-3060, or by faxing a form – which is available on our website by following “Services” and “Member Forms” or can be paid online by logging into eShop on our website.
Eligibility for the following year maybe paid after December 1st of the current year.
Stallion Report – Also called Reports of Mares Bred, these must be filed by September 1st of each breeding year. It is the responsibility of the stallion owner to complete the stallion report. If a stallion has bred mares during the breeding season, its owner must file a report with the association including the names of the mares bred, freeze brand numbers of the mares, year of birth of the mares and the first and last breeding dates for each mare. Once this information is received by the association, the information is entered on our system and a mating is created; a freeze brand number is assigned for all potential foals. This number will be used for registration and is the number that will be branded on the neck of the foal.
For each mating created, SC creates a Stallion Service Certificate (also called Mating Certificate). These certificates are sent to the stallion owner who filed the stallion report. These certificates must be signed by all stallion owners and returned to the association as a requirement of the foal registration. This is proof that all financial or contractual arrangements between the mare owner and the stallion owner have been completed.
Stallion reports can be completed online on eshop or by completing this form.
Foal Registration – The deadline to register a foal is December 31st of the foaling year. The application form, registration fee and the stallion service certificate must be received by this deadline otherwise a late filing penalty will be assessed to complete the registration.
The application can be forwarded to the association as soon as the foal is born. Applications received within 4 months of the foaling date are at a lower rate. The application can be completed online on eshop or by completing the blank foal application form from this website.
All foals must be microchipped and parentage verified via DNA test. The microchipping and the DNA are done simultaneously by a Standardbred Canada ID technician. We have four regional technicians in Canada (Western region, Ontario, Eastern Ontario/Quebec and the Atlantic region). The registration of a foal will not be issued until the foal has been identified by one of these technicians. We ask that all breeders complete a Location Report as soon as the foal is born. This report helps our Identification technician to prepare and organize their schedule. Breeders can also contact their regional technician directly in order to make an appointment.
The registration of a foal must be fully completed in order to be eligible for nomination to some stakes and/or some breeder’s bonuses.
Embryo-Transfer – If a breeder is planning on having an embryo-transfer performed, the breeder must first apply to SC. Once the veterinarian has performed the procedure, a certificate of embryo-transfer must be forwarded to SC within 30 days of the procedure.
Only one foal per mare resulting from embryo-transfer can be registered per year. If more than one embryo-transfer foal is born from a mare in a year, only the first born will be eligible for registration.
All foals resulting from embryo-transfer will be flagged to this effect on the electronic system and on the registration certificate.
Mare Report - If a mare was bred and did not produce a foal or the foal has died, the owner of the mare is required to file a Mare Report. This information is kept on the breeding statistic of the mare and is important for re-sale value of the mare and other offspring of this mare. Mare Reports are due by December 31st of the expected foaling year. If not filed by July 1st following the expected year of foaling, an administration fee will be assessed to the breeder.
Be sure to check back often as we hope to add other topics on a regular basis